Report Phishing or Junk

What’s Junk email?

Junk email messages are typically referred to as spam. These are messages that you don’t want to receive that may be advertising products you don’t use or find offensive. If you choose the Junk option, a copy of the message may be sent to Microsoft to help update our spam filters, and the message will be moved from your Inbox to your Junk Email folder. 

What’s phishing?

Phishing is the practice of luring you into disclosing personal information, such as bank account numbers and passwords. Often phishing messages look legitimate, but have deceptive links that actually open fake websites. If you select Phishing, a copy of your message may be sent to Microsoft to help update our filters, and the message will be moved from your Inbox to your Junk Email folder. 

Report a message in Outlook Client

If you choose the Report Message button on the ribbon, you’ll see several different options; 

  • Junk
  • Phishing
  • Not Junk


If you choose Junk, Phishing, or Not Junk, you’ll have the option to send a copy of the message to Microsoft, along with your classification of the message. This is optional, but helps Microsoft and MAHEC Administrators to block or allow these types of 

Report spam and phishing messages in Outlook on the web

  • For messages in the Inbox or any other email folder except Junk Email, use either of the following methods to report spam and phishing messages:

    Select the message, click Junk on the toolbar, and then select Junk or Phishing.
Report junk or phishing email from the ribbon
  • Select one or more messages, right-click, and then select Mark as junk.
  • In the dialog that appears, click Report. If you change your mind, click Don’t Report.
Report as junk dialog
Report as phishing dialog
  • The selected messages will be sent to Microsoft for analysis. To confirm that the messages have been submitted, open your Sent Items folder to view the submitted messages.

How to Encrypt Office Documents

Word

1. Open the Office document you would like to protect. Click the File menu, select the Info tab, then select the Protect Document button. Click Encrypt with Password.

2. Enter your password then click OK.

3. Enter the password again to confirm it and click OK.

4. Microsoft Word will now indicate the document is protected. Each time you open the document, you will be prompted to enter your password to access its contents.

PowerPoint

Very similar to password protecting a word document.

1. Enter your password then click OK.

2. Enter the password again to confirm it and click OK.

Protect all or part of an Excel workbook

For Microsoft Excel Workbooks, you can protect all or parts of a workbook. To do that, use the following instructions. Click File, select the Infotab, click the Protect Workbook button. Click Encrypt with Password then follow the same instructions used when protecting a Word document. Very similar to password protecting a word document.

Protect a sheet

If you have a shared workbook, you can protect a particular sheet without locking the entire workbook. Right click the sheet then click Protect Sheet.

If there is part of a sheet you would like to protect from modification, you can do so too. First, highlight the range then click the Review tab. Click Allow Users to Edit Ranges

Click Protect Sheet.

Enter a password then confirm it.

When you try to make changes to that range, you will receive the following message:

To make changes to the range or a particular cell, select it, go to the Review tab then click Unprotect. Enter your password then click OK.

How to Encrypt Multiple Files

Sometimes multiple files have to be sent to a recipient. Those files can be placed in a ZIP files and the ZIP file encrypted instead of sending multiple password protected files.

Right click on the files or folder you wish to compress and encrypt.

The Archive format to Zip (or use 7z if both you and your intended recipient use 7zip), then change the encryption method to the robust AES-256, thirdly enter your password. Then click OK. The rest of the options can be left as default.

How to Encrypt Email

Option 1: The following can be performed via Outlook Client or Outlook Web (outlook.office.com). Create an email and include one of the following keywords in the email subject or body, then send the email as normal: 

  • pleaseencrypt
  • #encrypt
  • emailencrypt
  • securemymail

Option 2: The following can only be performed via Outlook Client. Create an email, then follow these steps to encrypt your email. 

Select Options Permission. From the Dropdown select “Do Not Forward”. Then send the email as normal. 


Option 3: The following can only be performed via Outlook Web (outlook.office.com). 

The encrypt button is available in the ribbon when you’re composing a message. Select this before sending your email. 

Outlook.com ribbon with Encrypt button highlighted

How to Encrypt a USB Drive

To enable BitLocker encryption on a USB flash drive, perform the following steps:

1. Insert and browse to the USB flash drive.

2. Right click the USB flash drive or external hard drive, and then click on Turn on Bitlocker.

3. On the Choose how you want to unlock this drive window, choose Use a password to unlock the drive. This option prompts the user for a password to unlock the drive. Passwords allow a drive to be unlocked in any location and to be shared with other people. BitLocker requires that passwords have at least eight characters.

4.On the How Do You Want To Store Your Recovery Key windows, click Save The Recovery Key To A File.

5. In the Save BitLocker Recovery Key As dialog box, choose a save location, such as your Documents folder, and then click Save.

6. The message Your Recovery Key has been saved will appear in the dialog box and you can now click Next to continue.

7. On the Are You Ready To Encrypt This Drive window, click Start Encrypting. Do not remove the USB flash drive until the encryption process is complete. How long the encryption takes depends on the size of the drive.

8. Once the encryption process completes you will be notified by a window and start using encrypted drive.

How to Use an Encrypted Drive After Encryption Process is completed:

1. The BitLocker Drive Encryption dialog box will automatically pop-up.

2. Enter your password, and click Unlock.

3. Choose Open folder to view files.

4. Start using your drive.