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Technology Request Process

Technology Governance Committee

  • Felicia Hipp
  • Cindy Ireland
  • Chris Jury

Submit a Request

When submitting a request, the following form parameters must be answered:

  • Describe the opportunity for improvement.
  • Are you aware of other departments that are having the same experience?
    • What other departments might benefit?
    • How many individuals would be affected?
    • Will this require changes to existing software?
    • Will this require workflow changes?
  • If implemented, what is the estimated savings?
  • If implemented, what are patient benefits?
  • Do you have a sense of the cost and budget?
  • Have you already looked at solutions?
    • If so, please list them.
  • Is this associated with a grant or other initiative?

Steering Committee Discussion

The requestor or department representative to present and include:

  • Scope
  • Sponsor
  • Impact & Benefits
  • Financial Assessment
  • Labor Assessment

Additional Discovery

  • Build versus Buy Assessment
    • Build – Time & Complexity
    • Buy – Cost, Staff, Consultants
  • Deeper Cost Discovery
  • Data Implications
  • Security Implications
  • Hardware & Maintenance Implications
  • Workflow & Training Assessment

Go or No Go

  • Organizational Feasibility
    • Disruption versus Value
    • Change Management Implications
    • Commitment
  • Recognized Benefit

Priority Assessment

  • Impact to Current Budget
  • Impact to Existing Projects
  • Resource Availability
    • Hardware
    • Informatics and/or Development Personnel
    • Clinical Department(s) Personnel
    • Security
    • Consultant(s)
    • Recurring Costs

Regular Updates to Steering Committee

  • Establish a Project Plan
    • Updates at Each Steering Committee Meeting
  • Successes
  • Challenges
  • Significant Changes Since Last Update
    • Cost
    • Time
    • Resources