SAM Application Guide


Student Rotation Requests

Student receives link to apply for a rotation/shadowing experience

Email received by student:

Hi!  Thank you for your interest in a rotation or shadowing opportunity here at MAHEC!  In order to request a rotations at MAHEC, please fill out the Student Rotation Form which can be found through the following link: . The information provided in the form will help to determine if we are able to accommodate your request, provide as much information as possible.  Please provide as much information as possible, i.e. what type of rotation, hours needed, duration, etc.  Also if you have a specific provider that you would like to rotate with please include the name of that provider within your request. Once you fill out the link it will automatically send the form to me. You will hear back from me within a week with a decline or acceptance email. I look forward to receiving your request! 
Thank you for your interest in MAHEC!

Student fills out all fields and is added to Student Rotation Requests in database

Send an email to the student

When viewing a student rotation request record, you have the choice to send a decline or in-progress email by clicking the mail icon.

Send the in-progress email to let the student know that you received their request and are working on finding out if you can proceed with the request. Only send this email when you are working on the request.

Accept a student rotation request

If you choose to go forward with this student’s request you will need to make them an official student in the database. Right now they are just a student request and you will NOT be able to see them within the student list. You will need to click the Create Student from Request Button which will auto-populate a student profile and close the request.

Student is accepted

If the student is accepted, you will now need to send them an email letting them know and assign them a student type. You can also assign them a check-list specific to their shadowing/rotation experience.


  • Once you decline a student their rotation request status is automatically closed.
  • Once you accept a student request, their student ID will now show up on the student request page, but you will need to manually close the request out otherwise the status will stay as open.
  • If the student is now an official CHPE student you should be typing any notes on their student profile and not their rotation request.
  • NEVER delete a request, we will always keep this data for future reference.